UBA Employer Webinar Series
Timely and Topical Webinars Designed to Provide Up-to-Date Labor and Compliance Information

The UBA Employer Webinar Series — with sessions led by the labor lawyers at Fisher Phillips, LLP (previously Jackson Lewis P.C.) — is designed to provide education on current compliance and other labor related issues.

With compliance and labor laws constantly changing, employers need tools that can keep them ahead of the game.

We’ve made all previous webinar recordings available to you to view at your leisure at no cost to you.  Below you’ll find a description of, and a link to the webinar recordings.

*Please note that the recording links are only visible when you have logged into our site.

Fisher Phillips has the experience and judgment to help you determine the right response to you problems. That’s why some of the savviest employers go to them with their toughest employee problems.

BI Quarterly Compliance Call - May 2017

This quarter, the webinar will:

  • Review rules governing Health Savings Account eligibility highlighting one common challenge.
  • Quick overview of security measures most employers will need to implement.
  • Review new Affordable Care Act updates from the IRS.

You must be a registered user of the BI website in order to access this webinar recording. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

BI Quarterly Compliance Call - February 2017

This quarter, the webinar will:

  • Briefly discuss expectations with our new administration.
  • Review your top 5 ACA Reporting questions.
  • Revisit the basics of health and welfare compliance.

You must be a registered user of the BI website in order to access this webinar recording. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

What Employers Need to Know about HIPAA and HITECH

The Health Insurance Portability and Accountability Act (HIPAA), its administrative simplification regulations, and the Health Information Technology for Economic and Clinical Health Act (HITECH) provide administrative, privacy, and security standards for health plans and their business associates. The extent to which HIPAA applies to a health plan depends on the health plan’s structure. This webinar will help plan sponsors understand their responsibilities under HIPAA and HITECH.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

What Employers Need to Know about Cafeteria Plan Nondiscrimination Rules

A cafeteria plan is a written plan — maintained by an employer for employees — that must meet requirements of the Internal Revenue Code Section 125 regulations. A cafeteria plan provides participants with an opportunity to receive certain benefits on a pre-tax basis. To comply with Section 125, a cafeteria plan must satisfy structural requirements and a set of nondiscrimination rules. This webinar will help employers understand their responsibilities under the nondiscrimination rules.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

What Employers Need to Know about the Medicare Secondary Payer Rules and the CMS Data Match Program

Medicare Secondary Payer (MSP) describes the situation when the Medicare program does not have primary payment responsibility for paying a claim.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

When Employers Offer Health Benefits to Non-Employees

In addition to offering health benefits to employees, many employers choose to extend benefits to non-employees, such as 1099 contractors, leased or temporary employees, members of a board of directors, shared employees, interns, and more.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Lather, Rinse, Repeat: IRS Reporting in 2017

The Patient Protection and Affordable Care Act’s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full time or full time equivalent employees.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Plan Documents: ERISA, Section 125, SPDs, and Wraps, Oh My!

Group health plans have a multitude of documents that need to be compliant with federal regulations.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

BI Quarterly Compliance Call - November 2016

This quarter, the webinar will:

  • Provide a high level overview of the changes to the Fair Labor Standards Act effective December 1, 2016.
  • Review Affordable Care Act updates.
  • Provide a brief look at some upcoming health and welfare compliance challenges.

You must be a registered user of the BI website in order to access this webinar recording. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

The Government is Knocking: DOL Audits of Health & Welfare Plans

The Department of Labor (DOL) continues to audit health and welfare benefit plans of all sizes in record numbers. Being prepared for an audit is critical to an employer’s success during the audit process.


You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

The ACA's Newest Nondiscrimination Rules and How they Apply to Group Health Plans

The Patient Protection and Affordable Care Act (ACA) Section 1557 provides that individuals shall not be excluded from participation, denied the benefits of, or be subjected to discrimination under any health program or activity which receives federal financial assistance from the Department of Health and Human Services (HHS) on the basis of race, color, national origin, sex, age, or disability.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

The EEOC’s New Wellness Regulations: Another Layer of Confusion

The EEOC recently issued two final rules governing how the Americans with Disabilities Act (ADA) and the Genetic Information Nondiscrimination Act (GINA) apply to employee wellness programs. Important differences between the treatment of wellness programs in the regulations issued by the EEOC and those issued by the Department of Labor (DOL) make the task of designing compliant wellness programs more complicated.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

BI Quarterly Compliance Call - August 2016

This quarter, the webinar will:

  • Explain the Nondiscrimination in Health Programs and Activities final regulations implementing section 1557 of the Affordable Care Act.
  • Discuss the increased DOL Civil Monetary Penalties effective August 1, 2016.
  • Discuss Marketplace Notices and considerations on whether or not to appeal.

You must be a registered user of the BI website in order to access this webinar recording. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

What Employers Need to Know About the Fair Labor Standards Act New Overtime Exemption Rule

After a long wait, the Department of Labor (DOL) released revisions to the white collar overtime exemption rules in the Fair Labor Standards Act (FLSA). Non-exempt, or “overtime eligible,” workers in the United States are entitled to time-and-a-half pay for their hours worked after 40 hours in a week. The webinar will focus on the new standards for the “white collar” or “EAP” exemption that covers executive, administrative, professional, outside sales, and computer employees.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

The ACA: A Never-Ending Story

The Affordable Care Act (ACA) has placed numerous obligations and responsibilities on applicable large employers (ALEs) and employers who sponsor group health plans. Many requirements and regulations have been recently released or updated since March 2010, and it can be difficult to stay on top of the many moving pieces of ACA compliance.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Dollars & Sense: Health Plan Affordability for Applicable Large Employees

Applicable large employers (ALEs) are required to provide affordable health coverage to their full-time employees. Affordability is considered to be no more than 9.66 percent of an employee’s household income. In addition to multiple safe harbors that an employer can use to make its affordability calculations, affordability can be influenced by wellness programs, opt-outs or cash waivers, flex credits, and health reimbursement arrangements (HRAs). Employees that are offered affordable health coverage are ineligible for an advance premium tax credit or subsidy in the Marketplace.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Plan Documents 101: Who Needs What and Best Practices

Group health plans have a multitude of documents that need to be compliant with federal regulations. Cafeteria plans must have plan documents as well as documentation evidencing the adoption of the plan, and plans subject to ERISA need a plan document outlining the plan’s terms for a number of items, including eligibility, benefits, exclusions, a named fiduciary and plan administrator, claims and appeals procedures, funding information, and other items. These requirements are separate from the summary plan description, or SPD, requirement that plans must also meet.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Controlled Groups & Affiliated Service Groups: What Employers Need to Know

Controlled group and affiliated service group aggregation rules require certain related businesses to consider all of the employees across the businesses together in relation to some benefit plan administration. Controlled group rules can impact an employer’s headcount dramatically, but not all federal reporting requirements and regulations take aggregation into account. This webinar will help employers understand when to undergo controlled group or affiliated service group analysis, and when the aggregated headcounts are used.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Understanding FMLA in 2016: An Employer's Basic Guide

The Family and Medical Leave Act (FMLA) requires covered employers to permit eligible employees to take unpaid job-protected leave under certain circumstances. This can create a variety of questions as it relates to the employee’s benefits and FMLA’s interplay with the Patient Protection and Affordable Care Act (ACA).

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

IRS Play or Pay Reporting: The Final Countdown

The Patient Protection and Affordable Care Act’s (ACA) reporting requirements are rapidly approaching for employers with group health plans or with 50 or more full time or full time equivalent employees. During 2015, the IRS released a variety of FAQs, as well as draft and then final instructions for employers who are preparing to file. This webinar will provide an overview of all the information reporting guidance and instructions.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

An In-Depth Review of the ACA's $100 a Day Penalty

The Patient Protection and Affordable Care Act (ACA) requires employers and plan administrators to self-report a variety of failures to comply with group health plan requirements, including many related to COBRA, HIPAA, Mental Health Parity, and comparable contributions for health savings accounts (HSAs). The excise tax is $100 a day, per affected individual.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Common Knowledge: Determining Who Is a Common Law Employee

The Affordable Care Act (ACA) requires employers to determine who their common law employees are and include them in their headcount to determine their applicable large employer (ALE) status. Sometimes determining an employee’s status as a common law employee can be difficult. This webinar will discuss best practices for determining common law employee status and how employers determine if they are an ALE.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

IRS Play or Pay Reporting for Difficult Employee Groups

The Affordable Care Act (ACA) requires employers to determine who their common law employees are and include them in their headcount to determine their applicable large employer (ALE) status. Sometimes determining an employee’s status as a common law employee can be difficult. This webinar will discuss best practices for determining common law employee status and how employers determine if they are an ALE.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Just Married! What Employers Need to Know About the Obergefell Ruling and Same-Sex Marriage

The Supreme Court ruled in Obergefell v Hodges that the 14th Amendment requires a state to license a marriage between two people of the same sex, and to recognize a marriage between two people of the same sex when their marriage was lawfully licensed and performed out of state. This ruling raises new questions about providing benefits to individuals who have a same-sex spouse, as well as preventing discrimination based on the sex of an individual’s spouse.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

At Your Service! The Service Contract Act and Employers

The Service Contract Act outlines operational requirements for service contracts, making compliance for government contractors (both sub and prime) confusing and complex. This webinar will discuss when the Service Contract Act applies, who it covers, and how to remain in compliance.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Penalties, Taxes, and Fines, Oh My!

The Patient Protection and Affordable Care Act (PPACA) introduced a variety of new penalties, fines, and taxes that employers are working hard to avoid paying. Two significant penalties include the excise tax, and penalties faced by applicable large employers that do not meet their employer-shared responsibility play or pay obligations. Finally, the implementation of the Cadillac tax is looming, and although the industry is awaiting further regulation and guidance, understanding the basics can help you in the future.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

1-2-3, Let's Count Employees

As we move through 2015, do you know what employers will need to report at year end, or even which employees should be offered coverage? This webinar will discuss PPACA’s Play or Pay mandate and how to count employees for purposes of reporting and offering coverage. Counting employees is no longer as simple as 1-2-3, so to make sure you know how to properly count the appropriate employees.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Privacy Issues for Employers and Health Plan Sponsors

Breaches of health and other personal information continue to make headlines, and the regulatory agencies reportedly are preparing to conduct HIPAA audits. Employers continue to consider how best to use emerging technology, and how to limit their security risks. Join us for this 90-minute intermediate level webinar to help you double-check your company’s privacy and security procedures.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

PPACA Employer Reporting Requirements

Large and mid-size employers must provide reporting in early 2016 about the health coverage they offered to employees during 2015. In addition, sponsors of self-funded plans of all sizes must report on coverage. The IRS has now released the reporting forms — employers will need detailed data to complete the forms and should be working now to make sure that they or their vendors are collecting the required information and that they will be able to access the data when they need it.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Legal Requirements of Voluntary Programs

Many employers offer voluntary insurance products to their employees. As employee benefits, these programs may need to meet the requirements of a number of laws, including the Employee Retirement Income Security Act (ERISA) and the Patient Protection and Affordable Care Act (PPACA).

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Washington Outlook

The elections are over and the balance of power has shifted in Washington, D.C. Will there be significant changes, or will things just continue as usual? Significant parts of the Patient Protection and Affordable Care Act (PPACA) have been implemented, but major additional requirements are scheduled to take effect over the next few years.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Employee Handbooks Do's and Don'ts

An employee handbook can be a great tool to orient new employees and to communicate key policies to both new and current employees. A good handbook will help to establish consistent practices, offer guidance to employees and managers, and provide the employer with significant help against labor and employment litigation. A poorly written or out-of-date handbook can hurt more than it helps, though.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Employee Leaves under the FMLA, ADA, and Other Laws

Managing leaves of absence is an ongoing issue for many employers. Several laws potentially apply to leaves — the Family and Medical Leave Act, the Americans with Disabilities Act, and workers’ compensation apply most often. Recent guidance under the Pregnancy Discrimination Act has added protections for pregnant employees. Employees who serve in the reserves or as active duty military have rights under the Uniformed Services Employment and Reemployment Rights Act. The Genetic Information Nondiscrimination Act limits an employer’s access to medical information. Health care reform has added rules for handling time out on a leave when determining if the person should be considered a full-time employee. And a growing number of cities and states are requiring employers to provide paid sick leave.

During this 90-minute intermediate level webinar we will provide an overview of each law’s basic requirements and help you to understand how the laws interact, overlap, and occasionally contradict each other. We also will provide tips on how to handle some tricky situations, such as requests for light duty or to work from home, mandatory overtime, and extended absences.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

 

Wellness Programs Under Health Care Reform

Employers are increasingly turning to wellness programs as a way to control health care costs and improve employee engagement and productivity. However, a number of laws dictate what employers may, must, and may not do when designing and implementing these programs. Regulations issued last year have only added to the complexity. Employers offering or considering a wellness program need to understand the rules.

In this 90-minute intermediate level webinar we will discuss:

  • The types of wellness programs that must follow the HIPAA nondiscrimination rules

  • The different kinds of health-contingent programs

  • Limits on allowable wellness incentives and penalties, and how to calculate them

  • Reasonable alternative requirements, and ways to satisfy them

  • Whether you can have smoker and non-smoker rates without a formal wellness program

  • How GINA and the ADA affect wellness programs

  • Taxation of wellness incentives

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

Fiduciary Responsibilities Under ERISA

The Employee Retirement Income Security Act (ERISA) lays out the definition and responsibilities of fiduciaries. Individuals who oversee employee benefit plans need to understand these requirements. In this 75-minute intermediate level webinar we will cover:

  • How a person becomes a fiduciary

  • The duties of a fiduciary (selecting and monitoring service providers, making sure contributions are made on time, providing required disclosures to plan participants, etc.)

  • The importance of creating and following procedures

  • The critical need to read and follow the plan

  • Potential consequences of mismanaging fiduciary responsibilities

  • Ways to manage fiduciary duties and risks

  • Recent developments with fiduciary obligations

This webinar will focus on group health plan issues, but will also touch upon some of the additional issues that fiduciaries of retirement plans need to consider. As Department of Labor audits of benefit plans become more commonplace, this is a must-see webinar for anyone tasked with overseeing employee benefits.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below. 

Planning for 2015 - Open Enrollment and Other PPACA Issues

The Patient Protection and Affordable Care Act (PPACA) continues to phase in. Many plan design requirements took effect in 2014, for both large and small plans. This next year will bring employer-shared responsibility (“play or pay”) requirements for larger employers. PPACA has also affected the notices employers need to give as part of the open enrollment process and it impacts COBRA. To help plan sponsors understand their options and obligations, this 90-minute intermediate level webinar will cover:

  • A review of the 2014 plan design requirements, including the eligibility waiting period rules

  • How group health plans and the Marketplace handle special enrollment and Section 125 change in status events

  • Upcoming fees

  • The health plan identifier requirement

  • Notices that should be included in your open enrollment packet – and those that are no longer needed

  • A refresher on Summary of Benefits and Coverage requirements, including the transition and distribution rules

  • A review of the common law employee definition

  • A reminder of how to count workers correctly – and why it matters

  • Recent developments, and what is in the regulatory pipeline

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

Understanding the Wage and Hour Laws

In recent years, employers have paid millions of dollars in back pay to workers who have been classified incorrectly or paid for fewer hours than they should have been. Both federal and state laws apply to employers, and some of the requirements are complicated. This 90 minute intermediate level webinar is designed to help you stay on top of your obligations under the Federal Labor Standards Act (FLSA).

This webinar will cover:

  • Which workers these laws apply to

  • Which employees are entitled to overtime, and proposed changes in those rules

  • Issues related to mobile devices

  • Calculating overtime

  • Managing unauthorized overtime

  • Minimum wage issues, especially for employers with employees in multiple states

  • Meal and rest periods

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page. If you have forgotten your password you may reset it using the link below.

PPACA Employer Reporting Requirements

Large and mid-size employers must provide reporting in early 2016 about the health coverage they offered to employees during 2015. In addition, sponsors of self-funded plans of all sizes must report on coverage. The IRS has now released the reporting forms — employers will need detailed data to complete the forms and should be working now to make sure that they or their vendors are collecting the required information and that they will be able to access the data when they need it.

You must be a registered user of the BI website in order to access the Webinar series. Please login using the widget at the bottom of this page.  If you have forgotten your password you may reset it using the link below.